HR Adviser & Trainer
Impact of Liberalization and Globalization on Human Resource function is huge and transformation has happened quickly in our country. HR domain is growing in-depth as well in length & breadth. Thus new experiments are taking place in progressive organizations which has given rise for ample opportunity to broaden the HR domain. We are seeing the most dynamic, tough & critical situations all over the world and thus HR has occupied pivotal role in all types of organizations whether it is in Manufacturing, Engineering, Mining, Automobile, Education, Retail, Banking and Financial services, IT, ITES, Bio Technology, Service Industry like Health, Transport and Tourism and even in NGOs. Today’s HR function is totally aligned to achieve organizational goals. In this journey, the HR function has faced several tough challenges which are resulting to offer quick and efficient HR services to employees; work with Business Leaders to achieve organizational goals and so on so forth.
IS THIS COMPLAINT VALID UNDER THE SEXUAL HARASSMENT OF WOMEN AT WORKPLACE EVEN IF IT OCCURRED OUTSIDE THE COMPANY PREMISES, DURING COMPANY HOURS IS THIS COMES UNDER PREVENTION, PROHIBITION AND REDRESSAL ACT, 2013?
He and she attended a company-nominated training program outside the company premises. After the training program, she complained to the ICC that he sexually harassed her during the training program. Is this complaint valid under the Sexual Harassment of Women at Workplace (Prevention, Prohibition, and Redressal) Act, 2013?
YES. The incident took place during a training program, and according to the Act, the venue of the training program is the workplace.
WHAT IS THE PPR APPROACH AS PER THE SEXUAL HARASSMENT OF WOMEN AT WORKPLACE (PREVENTION, PROHIBITION AND REDRESSAL) ACT, 2013?
The Prevention, Prohibition, and Redressal (PPR) approach is a key feature of the POSH Act, 2013. This approach aims to create safe and harassment-free workplaces for women.
It refers to the steps taken by the employer to prevent sexual harassment in the workplace. Employers must take measures such as establishing internal committees, conducting awareness and sensitization programs and implementing policies and guidelines to prevent sexual harassment in the workplace.
This refers to the prohibition of sexual harassment in the workplace.
Here, prohibition is strictly related to restricting unwelcoming acts/behaviors in the workplace related to sexual harassment. Employers must communicate such restrictions through policy, process, and awareness programs. They must ensure that their employees, including visitors, are aware of such prohibitions.
This refers to the mechanisms put in place to address and redress complaints of sexual harassment in the workplace. Employers are required to establish internal committees to address sexual harassment complaints, and employees have the right to file complaints with the committee if they experience any form of sexual harassment.
What kinds of harassment are illegal as per POSH Act, 2013?
The Prevention of Sexual Harassment at Workplace Act, 2013 (POSH Act) defines Sexual Harassment as any unwelcome acts or behavior, whether directly or by implication.
In line with this, the following acts are considered illegal:
A MALE WORKER KEPT A ROMANTIC SONG AS HIS PHONE RINGTONE. HEARING THIS, A FEMALE COLLEAGUE FILED A SEXUAL HARASSMENT COMPLAINT AGAINST THE MALE WORKER WITH THE ICC. IS IT VALID?
A male worker kept a romantic song as his phone ringtone. Hearing this, a female colleague filed a sexual harassment complaint against the male worker with the ICC. Is it valid?
→Whether this complaint is valid or not depends on the particular circumstances of the case and the provisions of the POSH Act, 2013. In this context, it may be difficult to determine whether a male worker's choice of ringtone is sufficient to constitute sexual harassment.
→As per POSH Act, sexual harassment is unwelcome sexual conduct, whether verbal, non-verbal, or physical. If the male worker's choice of ringtone is based on sexual content or innuendo, or if it creates a hostile work environment for the female colleague, it may be considered sexual harassment.
→However, if the ringtone is simply a romantic song with no sexually explicit content, it may not be considered sexual harassment under the law. It is essential to consider the context in which the ringtone is played, the impact it has on the female colleague, and whether it interferes with her ability to work in a comfortable and safe environment.
→The ICC must thoroughly investigate the matter, gather evidence and determine whether the male worker's conduct meets the definition of sexual harassment of the act before proceeding.
The wife & husband work in the same company and are allowed to work from home from 8:00 am to 5:00 pm. They took financial benefit from the company to buy the required furniture to work from home. After a few days, the wife complained to ICC that her husband had sexually harassed her during working hours. Is this complaint valid under the Sexual Harassment of Women at Workplace (Prevention, Prohibition, and Redressal) Act, 2013?
AS PER POSH ACT 2013, WE HAVE AN EXCELLENT POSH POLICY AND CONSTITUTED AN IC COMMITTEE. AS WE MEET THESE REQUIREMENTS, WE DO NOT HAVE TIME TO PROVIDE POSH TRAINING TO EMPLOYEES DUE TO PRODUCTION PRESSURE. IS THIS OKAY?
As per POSH Act 2013, we have an excellent POSH policy and constituted an IC Committee. As we meet these requirements, we do not have time to provide POSH training to employees due to production pressure. Is this okay?
No, it is not okay.
As per the POSH Act 2013, every employer must provide awareness through training programs at regular intervals for all employees (including contract labour & trainees) on the prevention of sexual harassment. Such programs must sensitize the employees to the provisions of the Act.
The POSH awareness sessions must cover the following:
CAN INAPPROPRIATE BEHAVIOR OCCURING OUTSIDE OF THE FACTORY PREMISES STILL BE CONSIDERED A VIOLATION OF THE POSH ACT?
Can inappropriate behavior occurring outside of the factory premises still be considered a violation of the POSH Act?
The inappropriate behavior that occurs outside the workplace but has a nexus to the workplace can still be considered a violation of the POSH Act.
As per section 2 (o) (v) of the Act, the workplace includes: any place visited by the employee arising out of or during the course of employment including transportation by the employer for undertaking such journey.
In line with this, if a woman employee is subjected to inappropriate behavior by a co-worker, supervisor, or customer during a work-related event or on work-related travel, it will be considered a violation of the POSH Act.
Can a person file a complaint of sexual harassment anonymously under POSH?
The POSH Act allows a person to file a complaint of sexual harassment anonymously. The act allows this to protect the identity of the person making the complaint. This can help the complainant to feel more secure in making the complaint, especially in cases where the complainant may be concerned about victimization.
Anonymity can also encourage more people to come forward and report incidents of sexual harassment, which can help to create a safer and more respectful workplace for everyone.
The POSH Act recognizes the need for confidentiality in such cases, and complainants have the option to request the ICC not to reveal their identity during the inquiry.
However, it is essential to note that submitting an anonymous complaint may affect the credibility of the complaint and investigation. This may limit the ICC's ability to gather evidence and conduct a thorough investigation.
IN OUR COMPANY, WE HAVE TEN MALE EMPLOYEES AND NO FEMALE EMPLOYEES. IS IT NECESSARY TO CONSTITUTE AN INTERNAL COMMITTEE UNDER THE POSH ACT, 2013?
In our company, we have ten male employees and no female employees. Is it necessary to constitute an Internal Committee under the POSH Act, 2013?
→If a workplace does not have any female employees, it is still necessary to constitute an Internal Committee (IC) under the Prevention of Sexual Harassment (POSH) Act, 2013.
→The POSH Act mandates that every workplace with ten or more employees, regardless of gender composition, must establish an IC to address and prevent sexual harassment in the workplace.
THE AGGRIEVED WOMAN REQUESTED THE INTERNAL COMMITTEE (IC) OF POSH TO ALLOW ADVOCATE TO REPRESENT IN THE INQUIRY PROCESS. IS THIS VALID?
The aggrieved woman requested the Internal Committee (IC) of POSH to allow Advocate to represent in the inquiry process. Is this valid?
→As per the POSH Act, 2013, both the parties to the complaint are not permitted to bring their Advocates/Legal Practitioners to participate in the IC Inquiry Process.
THE COMPANY FORMED THE ICC TO MEET THE REQUIREMENTS OF THE POSH ACT – BUT IT DID NOT INCLUDE AN EXTERNAL MEMBER. IN THIS SITUATION, IS THE COMMITTEE VALID?
The Company formed the Internal Complaints Committee (ICC) to meet the requirements of the POSH Act - 2013, but it did not include an external member. In this situation, is the committee valid?
As per the POSH Act of 2013, every ICC must include at least one external member who is not associated with the organization or does not work in the same industry.
A supervisor complains to HR that one of the female team members is often idle in her workstation without performing the assigned tasks. HR asked him to provide proof for the same. To provide evidence, the supervisor took a photo of the female team member while she was not working at her workstation. The female team member objected to the supervisor's act and reported as sexual harassment to the IC. Is it valid?
→The complaint is not valid as the POSH Act, 2013 defines sexual harassment as any unwelcome physical, verbal, or non-verbal conduct of a sexual nature that could create an intimidating, hostile, or offensive work environment.
→The points because the complaint is not valid are:
CAN ICC FORWARD SEXUAL HARASSMENT COMPLAINT TO THE POLICE WITHOUT THE CONSENT OF THE AGGRIEVED WOMAN?
Can ICC forward sexual harassment complaint to the police without the consent of the aggrieved woman?
→Under the POSH Act, 2013, the Internal Complaints Committee (ICC) cannot forward a complaint of sexual harassment to the police without the consent of the aggrieved woman.
→The ICC is responsible for investigating complaints of sexual harassment and making recommendations for appropriate action within the organization.
→The ICC may refer a complaint to the police when a settlement has been agreed upon between the parties, but the respondent has failed to comply with the settlement terms.
→It is important to respect the confidentiality and privacy of the aggrieved woman during the ICC's proceedings and to ensure that her consent is obtained before taking any further action.
THE HR MANAGER TELLS THE AGGREIVED WOMAN NOT TO COMPLAIN TO THE ICC ABOUT SEXUAL HARASSMENT AND THAT HE WILL HANDLE IT. IS IT VALID?
The HR manager tells the aggrieved woman not to complain to the ICC about sexual harassment and that he will handle it. Is it valid?
It is not valid for the HR Manager to tell an aggrieved woman not to give a complaint to the Internal Complaints Committee (ICC) and that he will handle it himself.
CAN AN EMPLOYER FORFEIT THE GRATUITY PAYABLE TO AN EMPLOYEE TERMINATED ON THE GROUNDS OF SEXUAL HARASSMENT OF A WOMAN?
Can an employer forfeit the gratuity payable to an employee terminated on the grounds of sexual harassment of a woman?
Under the Payment of Gratuity Act 1972, an employer must pay gratuity to an employee who has completed at least five years of continuous service with the company.
Sexual harassment can be considered a form of moral turpitude. On the ground of moral turpitude, in the above case, the gratuity payable to the employee may be forfeited.
Moral turpitude refers to conduct contrary to the accepted rules of morality and involves dishonesty, fraud, or other forms of depravity.
VIHAAN is an Indian NGO, engaged in rescue and rehabilitation of Women who are the victims of Human Trafficking and vulnerable women, who are brought up in Govt. State homes.
They are organizing this Convergence Meeting with support of NIPM KC to garner support from Industries to place these women who have undergone Skill training and to understand the need of the industry. Their basic qualification is SSLC to basic degree.
Please support us for the success of this meeting., with your presence.
Also please support this initiative by connecting with your known HRs who can provide their view points and also to explore the possibility of providing opportunities in their organisations.
Thanks and Regards
Dinesh A U
Hon. Secretary- NIPM KC
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